Secretary/Document Control

by Mada HR

in Document Control
Full-Time
Makkah
02/08/2026
⃁ 7,500 - ⃁ 8,500 / month

Job Overview

  • Date Posted
    02/08/2026
  • Location
    Makkah
  • Offered Salary
    ⃁ 7,500 - ⃁ 8,500 / month
  • Expiration date
    31/08/2026
  • Experience Required
    3–5 Years
  • Gender
    Both
  • Minimum Qualification
    Bachelor’s Degree
  • Career Level
    Mid-Level

Job Description

ABOUT THE OPPORTUNITY
Mada HR is recruiting on behalf of A leading multidisciplinary engineering and consultancy organization delivering major building, infrastructure, and construction-supervision projects in Saudi Arabia. The successful candidate will contribute to a large-scale residential villa development in Makkah.

JOB SUMMARY
Provide administrative and document-control support to the project team, ensuring accurate records, controlled correspondence, and timely information flow.

KEY RESPONSIBILITIES
• Register, classify, distribute, and archive project correspondence and documents.
• Maintain document registers, transmittals, revision status, and distribution records.
• Operate digital document platforms such as Aconex, PMIS, or equivalent systems.
• Prepare meeting agendas, minutes, letters, reports, and administrative records.
• Track submissions, approvals, comments, and overdue actions.
• Support filing, retrieval, confidentiality, and document closeout.
• Coordinate calendars, meetings, and routine project administration.
• Ensure templates, naming conventions, and document-control procedures are followed.

QUALIFICATIONS AND EXPERIENCE
• Bachelor’s degree or diploma in Business Administration, Information Management, or a related field.
• Minimum required experience: 5 years.
• Experience using Aconex, PMIS, or similar digital platforms.
• Strong organization, accuracy, communication, and follow-up skills.
• Proficiency in Microsoft Office and document-management practices.
• Client-specific requirement: Experience in using Digital platforms like Aconex / PMIS

CANDIDATE REQUIREMENT
This vacancy is intended for qualified Saudi candidates.

COMPENSATION
Monthly package of up to ⃁ 8,500, depending on qualifications, relevant experience, and suitability for the position.

APPLICATION NOTE
Candidates should submit an updated CV clearly highlighting experience relevant to the role and project type. Only shortlisted candidates will be contacted.